Showing posts with label eventmanagement. Show all posts
Showing posts with label eventmanagement. Show all posts

Monday, September 22, 2014

Butler Station Opens


Since the beginning of my internship at the Public Transport Authority I have been planning the opening of the Butler train station.

It was my role to organise most of aspects of the event, from organising the plaque, the ribbon to cut, the community involvement, completing the run sheet, to writing promotional material in the lead up to the event.

While my boss did the very important tasks such as writing speeches for the Premier and managing media, the planning was very much left as my responsibility. 

A week prior to the event everything was on track for a perfect event. The weather was to be 28 degrees and sunny with minimal wind. Until three days prior when a storm began to develop. It was to hit at 10:00am on 21 September, which coincidentally was the start time of our event.

Contingency plans swung into action. Many of our plans had to be cancelled or changed. Being a train station we had very little room inside. Enough room for the guests, but not enough for community activities. Due to the weather two community activities had to be cancelled. The remaining groups soldiered on but struggled to proceed in the rain.

Despite the poor weather the official proceedings went ahead perfectly. The Premier Colin Barnett and Transport Minister Dean Nalder both gave fantastic motivational speeches to all that were present. The guests then made their way down to the platform and rode the very first train from Butler Station.





Click here to see Channel Nine’s coverage of the event.

If you pause this video at 11 seconds you’ll see me in my two seconds of fame on the right side of the screen in a bright orange t-shirt.

It very was satisfying to see a project I had built up from the ground successfully come together.


Whitney

Thursday, June 5, 2014

PLF – what does it mean?

PLF – what does it mean?

The Portfolio Leadership Forum is held twice a year and is attended by approximately 60 of the executive and senior managers from across the Transport portfolio agencies – Department of Transport, Main Roads WA and Public Transport Authority. Each forum includes a presentation by the Director General, a 20 min guest presentation, followed by Q&A and then networking.
 
The event that I have been involved in organizing was themed around Customer Service (including technological impacts) and the guest presenter is Andy Weir, Chief Information Officer and Executive General Manager Enterprise Services from Bankwest.
 
The purpose of the forum
  • Provide a forum to enable senior officers to hear and share the views of the Director General and agency heads
  • Assist in achieving a shared understanding of the major portfolio issues
  • Introduce a whole of transport approach
  • Hear about specific agency issues that have a portfolio impact
  • Identify and discuss cross-portfolio projects
  • Raise awareness of portfolio budget, investment and planning issues
  • Improve cross-portfolio relationships and collaboration
  • Networking and relationship-building across the portfolio
 
I was lucky enough to be involved in this project from the initial planning stages. Marion, my placement supervisor and I met and she discussed the purpose of the forum and what the theme for the next one was. Then we established a checklist and distributed actions between ourselves.
 
My first task was to source a relevant date in July. I first confirmed the availability of all Governance Council members and placed a hold on the most suitable date. I contacted a number of hotels and venues to source options for a suitable room for the forum along with catering requirements. I put all of this information into an informal business case to present to Marion with my preferred venue based on availability, price, room suitability and location from agencies offices. I also detailed a proposed menu for the networking section. 
My preference was the Perth Convention and Exhibition Centre (PCEC) and Marion agreed that this would be a good venue. I then confirmed these arrangements with Kiera at PCEC. Next I sent the previous attendee lists to the following areas assistants for them to be reviewed and again placed a hold in these attendee’s diaries.


There is still a lot of work to be done but I’m looking forward to the day and this has definitely opened my eyes to the ‘not so glamorous’ side of PR – cutting out 60 name badges and putting them into plastic holders was not the ‘event management’ I was thought it was!