Showing posts with label client-consultant relationship. Show all posts
Showing posts with label client-consultant relationship. Show all posts

Tuesday, May 14, 2013

The End of being a Socialite, but with a New Chapter


May 9, 2013 
 
( Dwyer, It's about progress not perfection)

You know the feeling you get when the final day of work is not really the final day of your work? When I showed up for work, I wasn’t as keen to work on my roles and responsibilities like I always do, because I knew this would be the last task I would work on.

However, towards the end of my internship, I’ve pondered of what I’ve learned throughout the internship and thought about my new chapter of my career. The quote above “It’s about progress not perfection” says it all and sums of what I’ve learned throughout the internship.  

When I first walked in, I thought I knew everything of what I learned from the past three years and thought I could do everything in my knowledge and power to add the value for Socialite Media and their clients that I’ve worked with.

 However, I had to learn the hard way from my mistakes. The only ways to learn knowledge is from your mistakes and also learn from campaign manager’s success and failures.  Also, it’s all about progress and improvements.

Furthermore, throughout the day it consisted of me writing a monthly report for two clients comparing the month of April to the month of March.  I had to provide recommendations for brand awareness, demographics growth, and provide recommendations of strategies they can improve and add for the next month.  The content and date needed be to be analyzed to understand any trends or large differences between those two months. It was interesting for me to compare and look at the evidence of what segments of the contents for Facebook and Twitter made it work and what didn’t. 

To sum it up, all the internship is all focused of Public Relations and Social Media. I hope you guys learned something from my blog. Also, if anyone is looking for an opportunity to work in Social Media and use your knowledge of Public Relations in social media agencies, I highly recommend Socialite media and other social media agencies that are available depending on what type of social media agencies you are after.


Blog Refrences:

  • Dwyer, S. (Photographer). (2012, December 9). It's about progress not perfection [Print Photo]. Retrieved from http://www.five-words.com.au/page/8


Crisis in Social Media? There's always a solution!


One of the important aspects I’ve learned from public relations is that it is essential for organizations to prepare and plan for crisis and identify appropriate communication strategies that match stakeholder’s expectations in relation to different crisis.

One of the roles of crisis management in corporate life, just like real life, is full of risks and potential crisis. That is why public relations keeps scam the horizon, trying to identify and anticipate trouble before it happens.  

One of the crises I had to face was when I found out that one of my clients has another Facebook page; which is a hoax account. When I first looked at it, it didn’t look professional as the other Facebook page my supervisor campaign manager and I had worked on it. 

“The rule of thumb for the public practitioners during a crisis is summed up in two words: be candid. Honesty and directness in communication are essential to preserve trust and reputation.” (Jane Johnston & Clara Zawawi)

The first step I did when I found out that my client has another Facebook was I immediately told my supervisor campaign manager. I’ve also explained to what is being done to overcome the crisis and what are the strategies we can do to improve the situation without making a big deal.

He took my advice and we’ve contacted to our client about the situation and one of the hardest thing I had to do as an intern was wait for their respond.  

Usually when a crisis comes, one of the things I’ve learned was that the quicker you overcome the crisis, try to avoid with rumors, and misapprehensions as quickly as possible, the better the reputation of the company will be and not all the audience will find out.

However, the campaign manager explained to me that even though we wish we could be super heroes to fix everything as quickly as possible, but also we have to be considerate of our client’s decision even though our job is to add the value and advice them to guide them so their brand reputation won’t be destroyed.

A week later, my supervisor and I received an email from the manager and thanked us for letting them know the situation. As a result, she has explained to us that before they signed with Socialite Media, they have already opened a Facebook account and tried to put the contents on their own, but when Socialite Media came about, they opened another one to do a fresh start; which was one of the mistakes they’ve made, because they imagined that the public would be confused on which Facebook page to follow.   

Furthermore, they have asked us to continue with the other Facebook page as if the other Facebook page is not there and suggested to add the link onto the other page to inform the public that they’ve opened another page and should follow the current one instead.


Blog References:  

  • Socialmediainfluence. (Photographer). Social Media Crisis Response Plan [Web Photo]. Retrieved from http://media-cache-ec2.pinimg.com/originals/25/74/25/257425ee40561559803d863080850f02.jpg

  • Johnston, J., & Zawawi, C. (2009). Public relations: Theory and practice. (3rd ed., pp. 312-313). NSW 2065: National Library of Australia.




Wednesday, April 10, 2013

My First Client




My First Client

My first client experience was somewhat daunting but very satisfying at the same time. I mentally prepared myself for what was my first attempt dealing one-on-one with an actual client. As I was placed in charge of the publicity campaign for this client, it was imperative that I addressed all objectives for the publicity campaign and asked relevant questions that would aid in my research.

I sat down at the local coffee shop with Public Relations Director Lauren to meet with our client. As we waited, I had a million thoughts floating through my head about whether I was prepared, had I thought through what I should say? Have I actually learned anything from my degree that I could put into practice? Will the client appreciate my ideas? As I contemplated all of this the meeting began.

Our client was amazing and the meeting was a breeze. Aside from learning valuable communication skills between client-consultancy relationship I also learned the importance of client confidentiality and the risks that are involved with this in the workplace that can be detrimental to your career. Finally, it dawned on me that confidentiality in the workplace holds great importance, something that I had never thought about in detail before this meeting. 

Communicating directly with clients through email and phone is also something I have had to adapt and learn to do confidently on my own. I soon realised how imperative it is to always keep the client happy and updated but to always maintain a strong and positive relationship with journalists and to have a sound understanding of the media world and its inner workings.

I am now well aware that the media relations industry is much more diverse than I initially thought and is quickly moving into a more complex and ambiguous world for public relations practitioners. 

Please see On Deadline Fourth Edition by Carole M.Howard and Wilma K.Mathews for more information. 

By Georgia. 

Saturday, September 22, 2012

A Happy Ending Before a New Journey Begins!


I can’t believe the time finally came, my final day as an intern, my fourth and final blog and my final semester at uni. I must say it has all gone rather quick, but I am so thankful for all the experience I managed to gain. In total I completed 22 days as an intern at Linc Integrated, a marketing and communications consultancy, and it was an absolute blast! (If you would like to know a bit more about Linc look here).

My last day came all too soon, even though I started my internship in July it has all flown by so fast. When I arrived at the office I still had a lot of work to finish off, even a few media releases and blog postings that needed doing. I also wasn’t the only one who was a bit sad at the upcoming departure, my supervisor Bec sent an email to all staff congratulating me on the internship and announcing it was my last day. The Managing Director was also a little sad at this news as he used to always sing “Tell Laura I Love her” in the morning (he was a bit quirky like that) and needed to find a new office tune.

As the day drew to an end the PR team gathered together for a happy photo in the office. They gave me a card signed by each of them with messages of thanks and best wishes for my future career. I was so touched by this gesture and realised just how much I would miss coming to the office.  As it was a Friday we all decided to hang around for a celebratory drink with other staff members, and then it was time to say goodbye. I took one last look at the place that had taught me so much (especially that there are no set rules!) and headed out for the very last time.


Looking back I can see that I’ve learnt so much during my time at Linc that I will take away and apply throughout my career. It was an absolutely fantastic experience and I couldn’t have asked for anything better considering the range of work I had. Not only did I learn a lot about PR work, I also learnt a lot about myself and I’d really like to share the most valuable experiences I gained. So here they are! The best lessons from my internship have included:

Event Management is Stressful! – I got a huge insight into event management in my first week at Linc when I got to help manage Bankwest’s Six Days of Happy. This was a huge event and very stressful for all staff. I learnt the importance of micromanaging and that you really need to understand the results the client is after in order to improvise successfully (particularly if anything goes wrong). I also helped to develop a guest list of 300 people for another huge event that is coming up for Linc and found hunting for contact details a painful task to complete. Although events can provide you with a range of great experiences I’m not sure I could become an event planner, but the experience I gained was definitely worthwhile.

Understanding Your Client is Crucial This was very obvious at Linc and I learnt just how important this is through a range of work, particularly media releases. As I completed tasks for a range of clients I discovered each had their own style (more how they wanted to be presented to the media). Some clients needed their name emphasised in all work, some were less worried about their name and more focused on promoting their achievements. No matter the client they each had their own style and as a consultant that needs to be reflected.

Becoming a Master of Time Management I’ve always understood PR work involves a lot of effective time management, but wow have I improved at this since my internship. Balancing full-time uni, working and completing an internship is quite the challenge; I’ve never felt so busy! I think this will be a really valuable quality when I enter the workforce.

Creativity is my Biggest Talent – Coming towards the end of my internship I was given a lot more responsibility to generate ideas for a range of work for clients and it turns out I’m quite good at this. The PR team praised me for my ability to be creative and recommended that I possibly pursue a career in a creative environment, as this stood out as my biggest strength. This is definitely something for me to think about now and I am so thankful to have had my supervisors approach me and be honest about this.


All in all, I really do believe my time at Linc has been extremely valuable, and I think overall most internships are. Throughout my own I have been checking out a few PR blogs on the internet from interns and lessons they have learned to compare my own experience. This one here in particular, is a really interesting insight from a graduate who realised Disney was teaching effective PR in all their movies. I also found another interesting article on how to make the most of an internship, which you can check out here.

At my own internship I ended up completed a number of PR tasks including researching, media monitoring, valuing PR coverage, event management, developing ideas, sitting in on client meetings, blog posting and developing media releases (just to name a few!). I not only feel that I’ve been able to apply what I have learnt throughout my degree, but also believe this internship has strengthened my understanding of a lot of theories and concepts. For example I’ve learnt so much more about how PR consultants work and the relationship they have with the client. I’ve discovered there a lot of differences between writing for assignments and writing for an actual job (there is so much more focus on making it appropriate to the client rather than trying to address marking criteria). And I’ve also really noticed the difference and rather the improvement in my own work. Not only am I able to produce pieces in a lot shorter time (i.e. instead of taking a week to make up a media release for an assignment I can now do it in a few hours) but I think my writing in particular, has branched out to become more appropriate professionally.

I’d like to just conclude with the fact that in the beginning I didn’t intend to complete an internship in a consultancy, as I’ve always had more of an interest in-house work. But I am really glad that I ended up spending my time at Linc, as I’ve developed so much more understanding of PR consultancies and the opportunities they present. I have learnt so much in 22 days and I can see pursuing a career in this type of work would be extremely valuable. Most importantly I have come to realise how much I love marketing and public relations and that this is the path I want to pursue (considering I started an architecture degree). I can’t wait to graduate and get out into the world of public relations (whether that be as part of a consultancy or as in-house). As this journey has come to an end I can see how much I enjoy what I am doing and how exciting my career can possibly be!

See you out there in the industry!

Laura Tirli x

Thursday, September 6, 2012

Client-consultants relationships in practices


Monday morning - I arrived at work to be greeted by the new database assistant, a soon to be Curtin University graduate, who I have previously done group assignments with. Sadly this also meant I no longer could use the spare workstation in the administration office. Down to the basement level for me it was. This wasn’t all bad though! Within the lower level of PPR is a semi open plan work environment. I was now in a position where I could listen, learn and absorbed ample amounts of information from all the consultants, senior consultants and account managers that surrounded me.

By the middle of the week I had capacity for more work and given there are over 50 staff at PPR I knew this dry spell wasn’t going to last for long. I sent out an email to the entire staff list, asking for additional work and also mentioning that I would greatly appreciate the opportunity to attend some client consultations. This turned out to be quite the success and the best day I had at PPR since starting. I floated around the office and met a couple of new faces. Throughout the day I became to go to girl if you wanted something done quickly! No job was too big or too small.

A highlight of this week was sitting in on the internal Australand work in progress (WIP) meeting with the account manager, senior consultant and two other consultants. Australand is a diverse property group with several PR related projects under way. I was able to discuss and contribute during the WIP and from this I was later assigned the task of researching and liaising with potential suppliers for an up and coming event.

Another highlight for me was accompanying the Investor Relations Account Manager on an external WIP meeting at the oil and gas company, Decmil Group Limited. PPR was responsible for writing Decmil’s annual financial report, corporate presentation, chairmans report and media releases. This meeting was used to go over the technicalities of the report with the Chief Financial Officer. In collaboration with Egg Design Group, the layout and graphics of the report were compiled. 

Both experiences were very insightful into PPR’s client relationships and how they are managed. PPR has an extensive list of clients from a range of sectors in society. Although the consultants work within one division (i.e. consumer) they may work on several accounts in that division at any one time. Due my studies of PR consultancy at university I have been able to identify key aspects of client relationship theory that translates into real-life situations. 

Practitioners have an obligation to deliver realistic and achievable objectives that align with the clients vision and direction. Although a majority of the client communication occurs over emails and phone calls, work in progress meetings are scheduled regularly to ensure the clients expectations are being met. Practitioners at PPR are effective forging mutual and sustainable relationships with their clients because of the following key points:
  • Thorough understanding of each clients needs
  • Consistent and timely communication 
  • Flexibility - able to work across different types of organisations
  • Accessibility - 24/7
  • Ability to meet deadlines
  • High standard of professionalism (i.e. confidentiality and trustworthiness) 

Thanks for reading! Leave me a comment and let me know what you think about client relationships. If you're working in-house how does it compare? What are your stakeholder relationships like?

Kind regards,
Gemma

Wednesday, August 29, 2012

Linc-ing Myself to the Consulting Life


My internship is now well underway and I thought I would focus this second blog post on PR consulting and what I have learnt so far about this type of work. Ok, so I’ll admit it, when we have the whole discussion of ‘what would you choose, consulting or in-house PR?’ in class, I usually end up on the in-house side of the fence. But now that I have been at Linc Integrated (a marketing and communications consultancy) for a while, I’ll admit I’ve learnt a lot more about this style of work and what it entails. I guess you could say I’ve developed a whole new appreciation for PR consulting work, and maybe even sparked an interest in this area. So here it is my new insights on PR consulting!
Firstly, I never really took into account how specific clients were, well I did, but not to the extent of which I have seen now. I know the logistics of how a consultant works, and to me it never really appealed having a range of clients. I felt with consultancies you wouldn’t be able to get as much of an in-depth insight into your clients and ultimately you would more ‘touch base’ on a range of work, rather than really getting to the nitty gritty of working for one sole client. I’m not the only one who seems to think this; there are quite a few articles which address the fact that consultants can’t invest 100% into the client, such as this one here.  To me it really appears that in-house allows you to develop more of a connection, almost like watching something you’ve worked hard on succeed in the end and following their achievements over time, something you can be proud of and look back and say “I made that happen”, this is something I really want to be able to say at least once in my career.
But I think my time at Linc is slowly changing my perspective on consultancies. Linc work with a HUGE range of clients, from not-for-profits such as Amana Living, to big clients such as Bankwest and even AMP Capital (which owns Karrinyup Shopping Centre, Garden City and Ocean Keys). Each of these clients have different objectives that Linc are trying to achieve, and of course each of these clients are very different on a number of other points.
I’ve so far worked on all three of these clients during my internship and the thing that has really stood out to me is the fact that I have to understand the client’s personality and style (yes they each have their own!). This really became apparent when I did my first media release, which was for Amana Living and then I did a media release for Garden City a few days later.
You see, Amana Living is more focused on demonstrating the benefits they have provided rather than promoting the organisations name. Garden City on the other hand had to have their name as the first word, in the first line of every release. And so, each client has their own style of writing and personality that is presented to the media, which must be reflected through the consultants work.
Previously I think I’ve always imagined that the consultancy itself more imprints a bit of its own style onto the clients work, but this appears not to be true from what I have seen at Linc so far. It appears consultants are a shadow of the organisation, and although they aren’t directly working with them, they must still reflect the ‘brand’ consistently.
In a sense, I guess I’ve learnt that as a PR consultant you ultimately put yourself in the shoes of an in-house PR person for that client anyway. As I’ve began writing more media releases I know now to put my ‘specific client hat on’ and try to really reflect the organisations style. I did struggle with this at first though, which I think came down to the fact that I hadn’t met the client and I hadn’t gotten familiar with how they want to be presented by Linc.
Another thing that I have learnt about consultancies from my internship is that they work in sync with the PR or communications team of the client. I found this a little odd at first because to me if you already have a PR team behind your organisation, then why would you hire PR consultants (especially since your own team would have a better understanding of your organisation and what you’re trying to achieve)? This question had me stumped for quite a while, and I ended up approaching my supervisor about it as I couldn’t understand why PR people from the client would send me an email asking me to draft up a media release, when I’m sure they are more than capable of doing it themselves (and not to mention their email signature says they are a PR Manager). I’m not talking about organisations that have one PR person, but some clients even have their own communications team yet are still engaging in outside PR through Linc.
Ultimately, my supervisor explained this is because most of the clients we work with, who already have public relations, either focus strongly on internal communications within the organisation or have little time to organise bigger events and achieve increased media coverage. Interesting isn’t it? I thought consultancies would more focus on working with clients who had little or no public relations going on and needed someone to provide them with this advice (or rather weren’t doing it to the best of their ability). I find it a little funny that a PR consultancy advises and develops ideas for a PR team (and not to mention these clients would probably be more critical of the consultancy and their work). This has happened quite a few times in my internship where I have been to meetings and we are pitching ideas to PR teams, and I guess it makes me more nervous because they actually do know what we are talking about. But nevertheless this is yet another lesson that I have learnt!
So would I still pick in-house over consultancies?
 
I wouldn’t say my answer is so firmly locked in anymore. From what I have seen so far it looks like even if I do go in-house I could end up being the client of a PR consultancy and they may do a lot of the external public relations. I definitely can see that consulting requires A LOT of understanding of each client and it really is a difficult job to juggle clients and each of their priorities (I’m learning this really quickly!), whilst still trying to effectively represent them.
Like anything else, each type of work has its pros and cons, and I think it will really come down to experience and how a person likes to work. For example, by working in-house it would be a lot easier to organise meetings and your attention is obviously focused on that organisation, whereas consulting you are still really on the outside but you get a better variety of work.
Overall I am really glad I’m getting this experience in a consulting environment, I can see that this type of work requires a lot of flexibility and the ability to be able to adapt to different clients. This article here from PR Week sums up choosing between in-house and consulting quite nicely, by finishing with the point that "The big similarity is that wherever you are, you are dealing with human beings and you have to be good at understanding how various personalities work and have real empathy”.
Well, they are my thoughts on consultancies. I’ve really discovered that it won’t matter if I end up going in-house or consulting, as either one will eventually provide me with the opportunity to look back and say “I made that happen” and it will ultimately depend on which suits me at the time.  
Until next time!
Laura x