Hello again,
I know it hasn’t been very long since y’all heard from me. However, I
feel as if it’s essential that I dedicate a whole blog post detailing one of
the biggest tasks of my internship, organising the RER Industry Briefing
Session.
I’d like to start off by explaining in further detail what the
Department of Mines and Petroleum’s (DMP) Reforming Environmental Regulation
(RER) initiative is all about. I will then show you where the Mining Proposal
(MP) reform fits within the context of the RER initiative. So basically, RER is
being implemented for a number of reasons. Firstly, these reforms will address
community expectations of improved environmental outcomes. Secondly, these
reforms will reduce duplication with other government agencies and hence reduce
complexity. Complexity will also be reduced in other ways e.g. the introduction
of online submissions. MP reform is just one of many reforms that’s part of
this initiative.
As part of DMP’s stakeholder engagement concerning both the RER program
and MP reform, the RER Industry Briefing Session was established to build
awareness and deeper knowledge around the RER program. The event’s focus was to
provide industry with an update on the reforms, as well as to encourage
feedback and hence contribution to the reforms, particularly by industry and
some government agencies. Industry is a critical stakeholder regarding these
reforms, as they are essentially the end users. Government agencies are also
very important. As these changes could also impact the way they do business.
I was responsible for organising the promotional material, venue and
logistics for the event. Promotional materials included an email from the Executive Director of Environment to important
stakeholders, an event registration page, an article in the DMP’s Environment eNewsletter, a media release, a
listing in the events section of the DMP website and a number of other emails
to event attendees. The event was promoted exceptionally well, as tickets sold
out. It’s great to see that public relations works well in practice.
The venue I hired for the event was HBF Stadium. I was really pleased
with this venue, as it was budget friendly and the facilities and services were
exceptional. The logistics I organised for the event included reserved parking
and seating for VIP participants, promotional banners, a camera, a video
recorder, a lectern, roaming microphones, tables, chairs, nametags etc. The
list goes on... You wouldn’t believe how much work and attention to detail goes
into organising events, and I think organising the DMP’s event has given me a
great taste of events management in practice. Which I really enjoyed!
Now to tell you a bit about the day... Everything went exceptionally
well and the overall appearance of the event was very professional. I think we
really impressed our guests! There were no muck ups whatsoever. The only thing
that was a bit of a disappointment was the lack of tea/coffee stations at the
morning tea break. The venue was supposed to supply two, however there was only
one. I also think the use of RER and MP reform specific banners would’ve also
contributed to the atmosphere of our event. However given that this was a last
minute idea, there was not enough time to make them. Planning is the key to success
with events. So remember to plan well ahead!
Thanks for reading my post!
Yours sincerely,
Sarah Koch
No comments:
Post a Comment