Hope everybody is surviving in this busy time of semester! I know I have been super busy trying to fit everything in- there are days when I wish us humans didn't have to sleep! I'm nearing the end of my internship and with just two more days of uni left the end is in sight!
Following on from my last post I have been continuing to develop the communications plan for 'Our Page in History'. It has definitely become a lot easier to write as I have become more familiar with the project and it's future. The plan is already over twenty pages so I'm hoping that I will have time to do a one page overview with a diagram showing how all the objectives/strategy/evaluation etc all link up. My supervisor showed me an example of one done by a PR agency for the National Year of Reading project and its seem like a great idea. We are planning to distribute the communications plan to the Community Engagement Officers so they can get an overall feel for the project and a one-pager will be great to do this. I have struggled with the implementation section as nothing has been set in stone for the project next year so it has been hard to set a timeframe. Bronwyn, my supervisor, is going over the plan this week so hopefully most of her feedback will be positive!
Last Friday I was involved in setting up the Premiers Book Awards. In previous years the Foundation has had the sole responsibility of organising the event but this year the Department of Culture and the Arts took over organisation. This meant that we didn't have a lot to do but I did help with some of the set up on Friday afternoon. This included some not so glamourous tasks like rearranging furniture and setting up signage. I definitely got my 30 minutes of exercise! At the actual event I was on the registration table and had to sign guests in and give them their name badges. It was quite overwhelming for twenty minutes or so when we had 120 guests registering at once. There were a few minor hiccups- we were missing quite a lot of name badges as the guest list hadn't been updated and some VIP's including judges didn't have badges. I can now see how important preparation is, particularly for those small aspects of the event. It is so easy to forget when you get so busy so I now understand why things like running sheets and checklists are so crucial. The minister ran 20 minutes late (apparently this is usual at government functions!) so this also pushed back all the proceedings. Despite the few minor hiccups the night was a great success and we recieved several comments at the end of the night from happy guests!
Manning the registration table (with our champagnes of course!)
My last few days will involve tying up some loose ends and getting the communications plan finished! I have been invited to attend some seminars as part of the Arts Developmental Marketing Forum which is being held in Perth next week. I'm hoping to go to a seminar about social media which will be really interesting especially as I have been doing a bit of research into it!
Hope everyone enjoys their last few days of semester!
Jaimi Baile
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1 comment:
Reading your overview of your event I can definitely relate. Name tags or badges seem like such a minor and unimportant factor to consider but when a few are missing or people don't have them it can be quite embarrassing and stressful.
Waiting to sign people in and then greeting 100 people at once is also something I am familiar with and still stuggle not to stress about and more than agreed that you find your 30 minutes of activity!
It sounded like the event was successful, congratulations!
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