The usefulness of Event Plan!

Hey guys, I am back again! Hope everyone is doing well in the Internship and have gained some experiences.

I have been busying in preparing activities for the children from Tadika Sedidik Miri. They visited Pustaka Negeri Sarawak, Miri few days ago. I have been assigned to participate in this event for organizing some activities for the children. As the target audience was children, so I will need to figure some activities that the kids will really enjoy and love it.

In order to make the event go smoothly and successfully, I have used EVENT PLAN to prepare for this event. I learnt the format of event plan during Public Relations Techniques unit. I would say Event Plan is really useful when we are planning an event.

It is useful because it ensure that I am on the right track. As we need to write the event objective in the event plan, thus it has reminded me that every activities that I have planned should consistent with the event objective and the target audience. For example, the event objective was to promote Pustaka Negeri Sarawak, Miri to the children. Therefore, I have suggested the event to be conducted at the Auditorium. It was because it not only can help to promote the Auditorium of Pustaka Negeri Sarawak, Miri and it also has a huge space to carry out some activities. The activities that have carried out were bringing the children for a tour, telephone game and singing session. Telephone game is a game which the first person will be given a piece of paper that consisted of an animal. Based on their understanding, they will need to act to their friends behind them. Then, the message will pass from one to another and the last person will need to stand up and say the animal out.

Besides, it helps to reduce the risk of having an unsuccessful event. It is because I will need to think of the risk assessment and back-up plan. Thus, by having an event plan I could list down any possible risks that might happen and try to avoid it when I am preparing for the event.

In addition, event plan also helps to ensure the person that responsible for the tasks will be finished in the given time. In the event plan, we need to draw a table which consists of few elements such as person responsible, actions and date to be completed. Therefore, this has provided a clear instruction that the person responsible will need to finish his/her tasks within the given time. By having this table, it can help to increase the efficiency and effectiveness.

Now, lets see pictures! :)

Kids group photo when they were just arrived at Pustaka Negeri Sarawak, Miri

First activity: Tour at Multimedia Galeri (MMG)

 When they were at Children Infotheque

Second activity: Telephone game

Third activity: Singing session ( They were so happy when the "twinkle twinkle little star" music was playing)

Group Photo 

Lastly, I am glad that an event plan has made the event went successfully and I feel happy when I saw the children enjoyed the activities. Although I have met hardships when I was planning for the activities, I gone through it and I have gained a lot of experiences which I never had it. I would say that it has made me to be a better person in handling the event or activity in the future. An advice to my peers, I strongly recommend you guys to utilize the event plan when you are planning for an event or activity during your internship or in your future career. 

All the best! 

Regards, 

Daphney Koh

17635884

Curtin University, Sarawak Malaysia.