Being in the tense but extremely efficient meeting

Curtin Sarawak Open Day on 8 October 2016

For an university student, having meetings is very normal. For example, club meeting, event meetings and lots of assignment meetings but this time is a really different kind of meeting for me which is so tense and so efficient. I attended this weekly meeting for one of the Curtin Sarawak's biggest event annually which is for the Curtin Sarawak Open Day. In this meeting, I am just an observer but it really open my eyes to something real.

Normally, we used to create stuff and brainstorms ideas only during meeting so it takes hours and hours to get task done or even not completing some tasks. After attending some of these serious meetings I found out why. The reason that always makes thing fail in meeting is that we do not usually be prepare for the meeting and we do not complete our task before the meeting. In this meeting, it includes people from different departments includes Corporate Communication department, Marketing department, Finance Department, different faculties and more but it normally only takes less than 2 hours to complete everything or sometime even took only 1 hour to finish everything.

For such an big event, it only use this short period of time to complete the meeting and this is able to show how efficient the meeting is. People that came here are always with their own printed meeting agenda and have their task being distributed in last meeting done. Therefore, their task in the meeting is only to ask for decision with option prepare or even just report the progress of their task. This meeting really give me an eyes open experience and I realised this is what a meeting should be like and really have to learn from it. 

The meeting is always tense and never have a minute that is wasted because everyone have their own job other than this meeting so everyone is very participative and brave to speak out all their problems and ideas. Most importantly, there is always a person that remind the time and to ensure the meeting is going on accordingly to the meeting agenda prepared.

This is one of the best advantage of doing an internship during our university life so that we can actually see what in the business world is going on and what should we change and do to make sure that we are fully prepared for the challenging future.

Hope that there is more meetings and events for me to be involved so that I can be at my best condition when I am going into the workforce soon. Best of luck to all the audiences :)

Best regards,

Stevenson Tan Jin Heng

17635907
BoC (PR & Marketing)

Curtin University