REPORT ABOUT COMMUNICATION HELD

After 5 weeks in my internship, since its seems I am now familiar with what is being done in the department I was assigned to write a report by my supervisor,(Acting Regional Labour officer) a report about staff meetings held this year, since our department is located regionally it has four district departments to control. So I personally contacted district Labour officers concerned to get the information of whether they had meetings or not this year, and if they had any what was the main issues covered. The report is written in the form of a saving gram, and then sent to Ms Tidimalo Palai, who is working as a public relations officer in commissioner of Labour.

I personally think it’s the responsibility of the public relations staff of the organization to oversee the productions of reports either they are monthly or annually, since by looking at this reports she can easily evaluate whether the department is improving or not, because the reports shows what has not been covered. The report is as below.

SAVINGRAM

FROM: Regional Labour Office -----------------------

Francistown D. Koolefhile

Acting Regional Labour Officer

TEL: 2416933

FAX: 2412396

TO: Commissioner of Labour &

Social Security

Gaborone

ATT: Tidimalo Palai

REF: FRL 1/24/2 I (7) 16^th February 2010

RE: COMMUNICATION HELD

Regional Labour office-Francistown includes district offices such as Masunga, Sowa town, Letlhakane and Francistown.

1. Francistown Regional Labour office: we held two staff meetings this year, both on February as on 11^th and 15^th of February respectively. The welcome remarks were given by the Acting Regional Labour Officer, Ms Dimpoetse Koolefhile and covered many issues concerning our office. She covered issues such as conduct of officers, this include dress code and punctuality at work, other issues covered include handling of correspondence and confidential matters, allocation of duties amongst ourselves, acting appointment, scrutiny of work permits, corruption, attendance of meetings and lastly covered social responsibility-and asked what we have been doing to show the spirit of oneness as an office.

District Labour office-Francistown: no staff meeting held this year; their last meeting held was on December 2009.

Letlhakane

This year they did not have any staff meeting.

Sowa

They held staff meeting on the 3^rd of February 2010 and issues covered/discussed were Customer Relations, Social Clubs and on Communication. The district Labour officer shared with them what transpired at the Annual Labour Conference.

Masunga Satellite Office

No staff meeting held.

Thank You.